WEPL Board of Trustees, December 2007 Minutes

WILLOUGHBY-EASTLAKE PUBLIC LIBRARY
Regular Meeting of the Board of Trustees,
Monday, December 17, 2007,
Willowick Library Board Room 7:00 p.m.

Present: Mr. Mackey, Mrs. Petruccio, Mrs. Stevens, Mrs. Webster

The meeting was called to order by President Mackey at 7:00 p.m.

Vicki Simmons administered the oath of office to former trustee David Lehtoma.

The President presented the minutes of the Personnel & Finance Committee meeting and regular meeting of November 19, 2007.

MOTION 92-07

Mrs. Webster moved and Mrs. Petruccio seconded that the Board approve the minutes of the Personnel & Finance Committee meeting and regular meeting of November 19, 2007.

On roll call, the following vote was cast: Mr. Mackey, “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes” to committee meeting and abstain from regular; Mrs. Webster, “Yes”. Motion carried.

CLERK-TREASURER’S REPORT

MOTION 93-07

Mrs. Webster moved and Mrs. Mismas seconded that the Board approve the November Clerk-Treasurer’s report:

NOVEMBER LIST OF BILLS PAID: $449,664.71

NOVEMBER FINANCIAL STATEMENT (YTD)

RECEIPTS EXPENDITURES BALANCES

General Fund $4,510,205.14 $4,284,742.76 $2,029,156.36

Grants 106,559.99 - 0 - 106,559.99

Capital Projects Fund 7,848.07 -0 - 202,671.34

Computer Information 7,313.04 - 0 - 174,559.91

Fiduciary Fund –Worrallo 445.81 - 0 - 16,966.24

TOTALS $4,632,372.05 $4,284,742.76 $2,529,913.84

NOVEMBER INVESTMENTS:

STAR Ohio – General Fund $481,055.43

STAR Ohio -Capital Projects 683.45

Federal Home Loan Mortgage 245,236.11

Federal Farm Credit Bank 346,488.33

Charter One Account 289,352.11

Charter One CD 274,559.91

FEMA – Charter One 106,559.99

Worrallo Trust CD 16,966.24

National City 100,430.56

First Merit CD 256,651.71

On roll call the following vote was cast: Mr. Lehtoma, “Yes”; Mr. Mackey, “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”. Motion carried.

MOTION 94-07

Mrs. Webster moved and Mr. Lehtoma seconded that the Board approve Insurance Exchange Agency as the carrier for insurance coverage for the buildings and contents for 2008 for $20,800.

On roll call the following vote was cast: Mr. Lehtoma, “Yes”; Mr. Mackey, “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”. Motion carried.

MOTION 95-07

Mr. Lehtoma moved and Mrs. Stevens seconded that the Board approve the year-end appropriation transfers.

On roll call the following vote was cast: Mr. Lehtoma, “Yes”; Mr. Mackey, “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”. Motion carried.

MOTION 96-07

Mrs. Stevens moved and Mrs. Webster seconded that the Board approve the IRS mileage rate increase to 50.5 cents per mile effective January 1, 2008.

On roll call the following vote was cast: Mr. Lehtoma, “Yes”; Mr. Mackey, “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”. Motion carried.

COMMITTEE REPORTS

PERSONNEL/FINANCE

MOTION 97-07

Mrs. Webster moved and Mrs. Petruccio seconded that the Board approve the NBU salary scale adjustment of 2 ½ % as presented.

On roll call the following vote was cast: Mr. Lehtoma, “Yes”; Mr. Mackey, “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”. Motion carried.

MOTION 98-07

Mrs. Petruccio moved and Mr. Lehtoma seconded that the Board approve the 2008 temporary budget as presented.

On roll call the following vote was cast: Mr. Lehtoma, “Yes”; Mr. Mackey, “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”. Motion carried.

MOTION 99-07

Mrs. Stevens moved and Mrs. Webster seconded that the Board approve the personnel actions report.

On roll call the following vote was cast: Mr. Lehtoma, “Yes”; Mr. Mackey, “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”. Motion carried.

FACILITIES MANAGERS REPORT

MOTION 100-07

Mrs. Stevens moved and Mrs. Petruccio seconded that the Board approve the HVAC contract with Apple Heating & Cooling for 2008 in the following amounts: Eastlake - $2,347.00; Willoughby - $3,946.00 and Willowick - $2,657.00 for a total of $8,950.00.

On roll call the following vote was cast: Mr. Lehtoma, “Yes”; Mr. Mackey, “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”. Motion carried.

DIRECTOR’S REPORT

Ms. Dugan and Mr. Bracken met with architect Dan Meehan regarding the new reference desk at Willoughby Hills. Mr. Meehan will prepare the final drawings and solicit quotes for the work.

DVD sets and Playaway loan periods will be added to the policy manual.

Ms. Dugan modeled for a Victorian Tea sponsored by the Western Lake County Chambers of Commerce.

The trial period of “Cassie” (software for scheduling the public PC’s) went very well.

Ms. Dugan asked the Board their feelings on sending Christmas cards from the staff/Board. Dave Webster from the Friends of the Library agreed to look into having the Friends pay for postage next year.

An Eastlake patron slipped on the sidewalk and broke her ankle. Staff called the rescue squad and stayed with her until they arrived.

COMMUNICATIONS

The Western Lake County Chambers of Commerce sent a letter thanking Kathy Dugan for modeling in their recent fashion show.

State Senator Tim Grendell sent a note of thanks to the library thanking us for the use of our meeting rooms.

OLD BUSINESS

Mr. Lehtoma asked that the Board be provided with an employee roster, by building.

NEW BUSINESS

The nominating committee, consisting of Mrs. Webster, Mrs. Fiorello and Mr. Mackey, will meet five minutes before the January meeting to discuss committee assignments for 2008.

The Board will continue to meet on the third Monday of each month during 2008, with the exception of the March meeting, which will be held on the fourth Monday.

NEXT MEETING, Monday, January 21, 2008 7:00 p.m. Willowick Library Board Room.

MOTION 101-07

Mrs. Webster moved and Mrs. Petruccio seconded that the meeting adjourn at 8:03 p.m.

On roll call the following vote was cast: All “Ayes.” Motion carried.