WILLOUGHBY-EASTLAKE PUBLIC LIBRARY
Regular Meeting of the Board of Trustees,
Monday, October 15, 2007, Willowick Library Board Room 7:00 p.m.

Present:  Mrs. Fiorello, Mr. Mackey, Mrs. Mismas, Mrs. Petruccio, Mrs. Stevens, Mrs. Webster                         

The meeting was called to order by President Mackey at 7:05 p.m.

The President presented the minutes of the regular meeting of September 17, 2007.

MOTION 74-07

Mrs. Webster moved and Mrs. Petruccio seconded that the Board approve the minutes of the regular meeting of September 17, 2007.

On roll call, the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”.  Motion carried.

CLERK-TREASURER’S REPORT

MOTION 75-07

Mrs. Webster moved and Mrs. Stevens seconded that the Board approve the September Clerk-Treasurer’s report:

SEPTEMBER LIST OF BILLS PAID:  $208,693.63

SEPTEMBER FINANCIAL STATEMENT (YTD)

                                           RECEIPTS                 EXPENDITURES                   BALANCES

General Fund                   $3,858,504.56                 $3,420,985.40                      $2,241,213.14

Grants                                   105,735.05                        - 0 -                                     105,753.05

Capital Projects Fund               7,558.94                         -0 -                                      202,382.21

Computer Information              4,350.13                        - 0 -                                    171,597.00

Fiduciary Fund –Worrallo           445.81                         - 0 -                                     16,966.24

TOTALS                         $3,976,612.49                  $3,420,985.40                      $2,737,911.64

SEPTEMBER INVESTMENTS: 

STAR Ohio – General Fund                       $477,224.49

STAR Ohio -Capital Projects                             677.98   

Federal Home Loan Mortgage                     307,287.14                                                                             

Federal Farm Credit Bank                           346,488.33

Charter One Account                                   558,668.79

First Merit CD’s                                          256,260.13

FEMA – Charter One                                  105,753.05

National City DC                                         100,430.56

Worrallo Trust CD                                        16,966.24

On roll call the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”.  Motion carried.                       

COMMITTEE REPORTS

POLICY/BY-LAWS

PERSONNEL/FINANCE

MOTION 76-07

Mrs. Webster moved and Mrs. Mismas seconded that the Board approve the Personnel Actions report 

On roll call, the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”.  Motion carried.

MOTION 77-07

Mrs. Webster moved and Mrs. Petruccio seconded that the Board approve the Records Retention policy.

On roll call, the following vote was cast: All “Ayes.” Motion carried.

FACILITIES MANAGER REPORT

MOTION 78-07

Mrs. Stevens moved and Mrs. Fiorello seconded that the Board approve the snow plowing contract with Willoscape Landscape Management for the 2007/2008 season in the following amounts:  Eastlake - $2,475.00; Willoughby - $1,275.00; Willowick - $2,475.00.  Salting is $95.00/application for Willowick and Eastlake and $65.00/application for Willoughby.

On roll call, the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”.  Motion carried.  

DIRECTOR’S REPORT

Wayne Piper, a consultant from OLC, was expected to address the Board regarding strategic planning but had to reschedule until the November Board meeting.

Ms. Dugan distributed the 2008 Clevnet contract to the Board.  The contract doesn’t have to be acted on until February, 2008.   

Ms. Dugan, Mr. Bracken and Mrs. Stevens attended the NEO-RLS advisory meeting.  Wayne Piper was the facilitator.
 

MOTION 79-07

Mrs. Fiorello moved and Mrs. Webster seconded that the Board approve the gifts from the Friends of the Library as attached. 

On roll call, the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”.  Motion carried.  

The Library’s United Way campaign is underway.  Meredith Aker from the Eastlake Library is this year’s chairperson.  Karen Battaglia, Teresa Marschall and Geri Uram have set up a silent auction at the Willowick Library to benefit United Way.

Ms. Dugan distributed and explained the architectural drawings for the addition of a reference desk at the Willoughby Hills Library.

OLD BUSINESS

MOTION 80-07

Mrs. Petruccio and Mrs. Mismas seconded that the Board adjourn into Executive session at 7:50 p.m. to discuss filling the unexpired term of JoAnne Sommers.

On roll call the following vote was cast: All “Ayes.” Motion carried. 

MOTION 81-07

Mrs. Webster moved and Mrs. Stevens seconded that the Board return from Executive session at 7:56 p.m.

On roll call the following vote as cast:  All “Ayes.”  Motion carried.

NEXT MEETING, Monday, November 19, 2007 7:00 p.m. Willowick Library Board Room.
 

MOTION 82-07

Mrs. Petruccio moved and Mrs. Webster seconded that the meeting adjourn at 7:58 p.m. 

On roll call the following vote was cast:  All “Ayes.”  Motion carried.                                                    

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