WILLOUGHBY-EASTLAKE PUBLIC LIBRARY
Regular Meeting of the Board of Trustees,
Monday, September 17, 2007, Willowick Library Board Room 7:00 p.m.

Present: Mrs. Fiorello, Mr. Mackey, Mrs. Mismas, Mrs. Petruccio, Mrs. Stevens, Mrs. Webster

The meeting was called to order by President Mackey at 7:00 p.m.

The Board acknowledged the recent death of Trustee JoAnne Sommers.

Jeanette Eason, Children’s Associate at Willoughby, addressed the Board regarding the contributions that Assistant Children’s Librarian Rachel Chicone has made in soliciting prizes for the Summer Reading programs.

Mr. Mackey administered the oath of office to Pat Webster.

The President presented the minutes of the regular meeting of July 16, 2007.

MOTION 65-07
Mrs. Fiorello moved and Mrs. Petruccio seconded that the Board approve the minutes of the regular meeting of July 16, 2007.

On roll call, the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”. Motion carried.

CLERK-TREASURER’S REPORT

MOTION 66-07
Mrs. Webster moved and Mrs. Stevens seconded that the Board approve the July/August Clerk-Treasurer’s report:

JULY LIST OF BILLS PAID: $328,581.40

JULY FINANCIAL STATEMENT (YTD)

                                        RECEIPTS                             EXPENDITURES                             BALANCES

General Fund                 $2,872,635.33                                 $2,675,140.24                                 $2,001,189.07

Grants                                   71,003.41                                         - 0 -                                               71,003.41

Capital Projects Fund                 - 0 -                                              -0 -                                             194,823.27

Computer Information             4,350.13                                         - 0 -                                             171,597.00

Fiduciary Fund –Worrallo           383.95                                        - 0 -                                               16,904.38

TOTALS                       $2,948,372.82                             $2,675,140.24                                   $2,455,517.13


JULY INVESTMENTS:

STAR Ohio – General Fund     $473,158.19

STAR Ohio -Capital Projects            672.18

Federal Home Loan Mortgage    307,287.14

Federal National Mortgage         345,138.60

Charter One Account                 383,957.31

First Merit CD’s                         254,030.35

FEMA – Charter One                  71,003.41

Worrallo Trust CD                       16,399.50

AUGUST LIST OF BILLS PAID: $346,519.27

AUGUST FINANCIAL STATEMENT (YTD)

                                        RECEIPTS                             EXPENDITURES                             BALANCES

General Fund                 $3,641,255.33                             $3,026,370.28                                      $2,418,579.03

Grants                                105,322.30                                     - 0 -                                                   105,322.30

Capital Projects Fund             - 0 -                                             -0 -                                                   194,823.27

Computer Information             4,350.13                                     - 0 -                                                   171,597.00

Fiduciary Fund –Worrallo           445.81                                    - 0 -                                                     16,966.24

TOTALS                       $3,751,373.57                             $3,026,370.28                                     $2,907,287.84

AUGUST INVESTMENTS:

STAR Ohio – General Fund     $475,235.82

STAR Ohio -Capital Projects           675.23

Federal Home Loan Mortgage   307,287.14

Federal National Mortgage         345,138.60

Federal Farm Credit                   346,488.33

Charter One Account                 385,648.33

First Merit CD’s                         254,030.35

FEMA – Charter One                 105,322.30

Worrallo Trust CD                        16,966.24

On roll call, the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”. Motion carried.

MOTION 67-07
Mrs. Webster moved and Mrs. Fiorello seconded that the Board approve the resolution accepting amounts and rates.

On roll call, the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”. Motion carried.

State auditors have completed the audit with one verbal recommendation regarding instituting a policy for check signing.

COMMITTEE REPORTS

POLICY/BY-LAWS

PERSONNEL/FINANCE

MOTION 68-07
Mrs. Petruccio moved and Mrs. Fiorello seconded that the Board approve the Personnel Actions report.

On roll call, the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”; Mrs. Stevens, “Yes”; Mrs. Webster, “Yes”. Motion carried.

DIRECTOR’S REPORT

MOTION 69-07
Mrs. Fiorello moved and Mrs. Stevens seconded that the Board approve the creation of a new records commission that included all Board members and the Clerk-Treasurer.

On roll call, the following vote was cast: All “Ayes.” Motion carried.

MOTION 70-07
Mrs. Webster moved and Mrs. Petruccio seconded that the Board approve the following policies:
Materials Selection (Collection Development 5.1), Lost Materials and Refunds (Circulation Policy 7.1), Retention and Disposal of Records (Board Operations 2.12 and Personnel 8.8), Check Signing (Board Operations 2.17) and Repeat Offenders (Facilities & Equipment 4.12).

On roll call the following vote was cast: All “Ayes.” Motion carried.

MOTION 71-07
Mrs. Petruccio moved and Mrs. Mismas seconded that the Board approve the list of obsolete equipment.

On roll call, the following vote was cast: All “Ayes.” Motion carried.

MOTION 72-07
Mrs. Stevens moved and Mrs. Mismas seconded that the Board approve the gift of two framed children’s book illustrations for the Willoughby Hills Library.

On roll call the following vote was cast: All “Ayes.” Motion carried.

Ms. Dugan showed the Board a sample of the library cards with our new logo.

COMMUNICATIONS

The Willoughby-Eastlake Board of Education sent a letter approving another seven year term on the Board for Pat Webster.

Forbes House, a shelter for women and children affected by domestic violence, sent a list of items needed for shelter residents. The family of JoAnne Sommers requested donations in her name be made to the shelter.

NEW BUSINESS

The Board discussed filling the seat on the Board left vacant by the death of JoAnne Sommers.

NEXT MEETING, Monday, October 15, 2007 at 7:00 p.m.Willowick Library Board Room.

MOTION 73-07
Mrs. Webster moved and Mrs. Fiorello seconded that the meeting adjourn at 7:58 p.m.

On roll call the following vote was cast: All “Ayes.” Motion carried.

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