WILLOUGHBY-EASTLAKE PUBLIC LIBRARY
Regular Meeting of the Board of Trustees,
Monday, November 19, 2007,
Willowick Library Board Room 7:00 p.m.

Present:  Mrs. Fiorello, Mr. Mackey, Mrs. Mismas, Mrs. Petruccio, Mrs. Webster                         

The meeting was called to order by President Mackey at 7:00 p.m.

Vicki Simmons administered the oath of office to Pat Webster

Linda Morton, President of the Friends of the Library, was presented a resolution thanking her for her service to the Library.

Wayne Piper made a presentation to the Board regarding long range planning.

The President presented the minutes of the special meeting of October 2, 2007 and the regular meeting of October 15, 2007.

MOTION 83-07

Mrs. Webster moved and Mrs. Petruccio seconded that the Board approve the minutes of the special meeting of October 2, 2007 and the regular meeting of October 15, 2007.

On roll call, the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”;  Mrs. Webster, “Yes”.  Motion carried.

CLERK-TREASURER’S REPORT

MOTION 84-07

Mrs. Webster moved and Mrs. Mismas seconded that the Board approve the October Clerk-Treasurer’s report:

OCTOBER LIST OF BILLS PAID:  $412,276.70

OCTOBER FINANCIAL STATEMENT (YTD)

                                           RECEIPTS                 EXPENDITURES                   BALANCES

General Fund                   $4,265,479.76                 $3,834,846.00                      $2,234,327.74  

Grants                                   106,173.40                        - 0 -                                    106,173.40

Capital Projects Fund               7,848.07                         -0 -                                      202,671.34

Computer Information              7,313.04                       - 0 -                                     174,559.91 

Fiduciary Fund –Worrallo           445.81                         - 0 -                                     16,966.24

TOTALS                         $4,387,260.08                  $3,834,846.00                      $2,734,698.63

 OCTOBER INVESTMENTS: 

STAR Ohio – General Fund                       $479,215.83

STAR Ohio -Capital Projects                             680.79   

Federal Home Loan Mortgage                     307,287.14

Federal Farm Credit Bank                           346,488.33

Charter One Account                                   288,302.37 

Charter One CD                                           274,559.91

FEMA – Charter One                                  106,173.40 

National City CD                                        100,430.56

Worrallo Trust CD                                        16,966.24

First Merit CD                                               256,651.71

On roll call the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”;  Mrs. Webster, “Yes”.  Motion carried.

Mrs. Bocciarelli updated the Board on the health insurance contract.

MOTION 85-07

Mrs. Fiorello moved and Mrs. Webster seconded that the Board approve the FEMA fund transfer.

On roll call the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”;  Mrs. Webster, “Yes”.  Motion carried.

MOTION 86-07

Mrs. Webster moved and Mrs. Fiorello seconded that the Board approve allowing credit card payments for fines.  

On roll call the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”;  Mrs. Webster, “Yes”.  Motion carried.

COMMITTEE REPORTS 

PERSONNEL/FINANCE 

MOTION 87-07

Mrs. Webster moved and Mrs. Mismas seconded that the Board approve the Personnel Actions report.

On roll call, the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”; Mrs. Webster, “Yes”.  Motion carried.

The Board will meet at 6:00 p.m. on January 21, 2008 to evaluate the Clerk-Treasurer.

MOTION 88-07

Mrs. Mismas moved and Mrs. Petruccio seconded that the Board approve the wording change in the gifts and donations policy (2.14) as presented.

On roll call, the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”; Mrs. Webster, “Yes”.  Motion carried.

FACILITIES MANAGERS REPORT

Mrs. Pelcic has spoken to an Eagle Scout candidate who would like to do some landscaping at the Willowick Library as part of his requirements to earn his certification.

DIRECTOR’S REPORT

MOTION 89-07

Mrs. Webster moved and Mrs. Fiorello seconded that the Board approve hiring Wayne Piper to continue to provide guidance to the Board for strategic planning.

On roll call, the following vote was cast: Mrs. Fiorello, “Yes”; Mr. Mackey, “Yes”; Mrs. Mismas; “Yes”; Mrs. Petruccio, “Yes”; Mrs. Webster, “Yes”.  Motion carried.

MOTION 90-07

Mrs. Webster moved and Mrs. Mismas seconded that the Board approve the list of obsolete equipment as presented.                                            

On roll call, the following vote was cast: All “Ayes.”  Motion carried.

Ms. Dugan discussed the new Cassie time and print management software with the Board.

The Clevnet contract has been revised and contains the 2008 pricing.  The Board has until February to return the contract. 

Union stewards and managers attended an all day training session at Willoughby Hills on conflict resolution.

The staff donated a total of $3,807.10 to the United Way of Lake County.

OLD BUSINESS

Dave Lehtoma’s name will be presented to the Willoughby-Eastlake Board of Education at their December meeting for confirmation as a library trustee. Ms. Dugan suggested having a “Fill out your FAFSA Friday” with Young Adult Librarians assisting patrons.

NEW BUSINESS

Mrs. Petruccio suggested having LEAF (Lake Educational Assistance Foundation) present a program on on-line FAFSA, as paper copies are no longer being printed.

NEXT MEETING, Monday, December 17, 2007 7:00 p.m. Willowick Library Board Room.

MOTION 91-07

Mrs. Webster moved and Mrs. Mismas seconded that the meeting adjourn at 8:15 p.m.

On roll call the following vote was cast:  All “Ayes.”  Motion carried.

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